The Secretary will support the Chair of the Executive Committee to ensure the smooth functioning and sound administration of the Scout Group in accordance with the Policy, Organisation and Rules of The Scout Association.
Key information
- Duration: Time limited
- Start Date: 10th December 2024
- Volunteer: Monthly
- Availability: Monday Evening
- Tasks: The responsibilities of the Secretary:
* Provide administrative support to the running of the Executive Committee.
* Act as Secretary for the relevant Scout Council.
* Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.
* Taking accurate and accessible minutes of Executive Committee meetings.
* Distributing agendas, minutes and supporting documents for Executive Committee meetings.
* Maintaining accurate records for the administration of the Group; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
* Ensuring the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.
* Communicating with the Executive Committee and relevant Scout Council.
* Support the completion of the Annual Census return.
* Preparing the appropriate administration for the Annual General Meeting, including collating the Annual Report and Accounts for the Annual General Meeting. - Training: Full training is provided
- Skill And Qualifications Required: * Strong organisational skills
* Strong communication skills
* Ability to work as part of a team
* Able to think creatively and solve problems
* Good IT skills
* Ability to summarise information for different audiences
* Willing to speak one’s mind and listen to the views of others.
* Able to maintain independent and objective judgement - Interests: Children, Community, Faith, Scouts, Young people
- Suitability: Employee Volunteers, Long term commitment, Older people, People seeking work, University students, 18 and over
- Activities: Administration, Fundraising, Management, Trusteeship, Youth work
- Skills: Governance, Listening, Organising, Reasoning, Teamwork
- Home Based: No
- DBS Check: Yes
- Accessibility: Accessible toilets
* Provide administrative support to the running of the Executive Committee.
* Act as Secretary for the relevant Scout Council.
* Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.
* Taking accurate and accessible minutes of Executive Committee meetings.
* Distributing agendas, minutes and supporting documents for Executive Committee meetings.
* Maintaining accurate records for the administration of the Group; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
* Ensuring the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.
* Communicating with the Executive Committee and relevant Scout Council.
* Support the completion of the Annual Census return.
* Preparing the appropriate administration for the Annual General Meeting, including collating the Annual Report and Accounts for the Annual General Meeting.
* Strong communication skills
* Ability to work as part of a team
* Able to think creatively and solve problems
* Good IT skills
* Ability to summarise information for different audiences
* Willing to speak one’s mind and listen to the views of others.
* Able to maintain independent and objective judgement