Club Secretary (Trustee) - Time of Our Life Club
This grid shows when you can volunteer for this organisation. E.G Monday morning.
| Monday | Tuesday | Wednesday | Thursday | Friday | Saturday | Sunday | |
|---|---|---|---|---|---|---|---|
| Morning | |||||||
| Afternoon | |||||||
| Evening |
In addition to the general responsibilities of a trustee, duties of the secretary are as follows.
• Preparing agendas in consultation with the chair and chief executive, and circulating them and any supporting papers in good time
• Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)
• Receiving agenda items from other trustees/staff
• Checking that a quorum is present
• Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees
• Ensuring that the minutes are signed by the chair once they have been approved
• Checking that trustees and staff have carried out actions agreed at a previous meeting
• Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)
• In organisations that are companies, fulfilling the functions of a company secretary if these responsibilities have not been delegated to a member of staff
• Sitting on appraisal, recruitment and disciplinary panels as required
Person specification
In addition to the person specification for a trustee, the secretary should have the following qualities.
• Organisational ability
• Knowledge or experience of business and committee procedures
• Minute-taking experience, if this is not being delegated to staff